Bid evaluation exercise

You sit on the evaluation committee of an NGO buying 500 hygiene kits. Evaluate the 5 bids received as the buyer would: the best way to understand why a bid wins or loses.

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Submission deadline: 15 March, 10:00. A late bid is rejected unopened.
Administrative compliance: business registration, signed integrity declaration, bid security of USD 1,000.
Technical threshold: 70/100. Below it, the financial offer is not opened.
Weighting: technical 70%, financial 30%. Financial score = 100 × lowest price ÷ bid price.
If the unit price and the total differ, the unit price prevails.

Bid	Registration	Declaration	Bid security	Received	Technical score	Unit price (USD)	Stated total (USD)
A	✓	✓	✓	14 March, 16:00	82/100	100	50,000
B	✓	✓	✓	15 March, 09:40	74/100	84	40,000
C	✓	✓	✗	14 March, 11:20	88/100	80	40,000
D	✓	✓	✓	15 March, 11:05	79/100	78	39,000
E	✓	✓	✓	13 March, 15:30	65/100	76	38,000

1. Which bids are rejected before the technical evaluation? C only D and E None C and D

2. After the technical evaluation (threshold 70/100), which bids remain? A and B A, B and E B only

3. What is the corrected total of bid B? USD 41,000 USD 42,000 USD 40,000

4. What is the financial score of bid A? 80 100 84

5. Which bid wins? A, with 82.6 points against 81.8 B, because it is the cheapest C, because it has the best technical score

6. A rejected bidder asks why. What does the buyer do? Sends them the competitors' bids Explains the reasons in writing, without disclosing confidential information from other bids Refuses to answer

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