Administrative documents
Company legal registration (trade register or equivalent), articles of association, up-to-date tax and social security certificates, signed bid submission form, declarations (no conflict of interest, no sanctions, ethical rules), signatory's power of attorney.
Technical documents
Company profile, similar contract references with contacts, methodology and work plan, signed CVs of key experts, data sheets, quality certificates (for example ISO) when requested.
Financial documents
Price schedule or financial offer in the required format, financial statements for recent years when minimum financial capacity is required, bid security if requested.
Good habit
Keep these documents up to date in a single folder: you will save days on every new tender. On Humanitarian Tenders, your “My company” space helps you gather them.
Today, Humanitarian Tenders lists 1,102 open tenders, including 401 invitations to bid (ITB), 313 expressions of interest (EOI), 49 requests for quotation (RFQ) and 43 requests for proposals (RFP).
Frequently asked questions
Do documents need to be translated?
The bid must be written in the language stated in the documents. For official papers in another language, some buyers accept the original with a translation: check the documents.
What if a document is missing?
Ask for clarification before the deadline. One missing mandatory document can be enough to reject a bid.
These guides describe the most common practices. Each buyer has its own rules: the rules in the tender documents always prevail.