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Submission letter

[Company name]
[Address, phone, e-mail]

[Place], [date]

To: [Buyer name]
[Buyer address]

Subject: Bid for [tender title], reference [reference]

Dear Sir or Madam,

Having examined the tender documents referenced above, including addenda No. [numbers], we, the undersigned, offer to deliver [subject of the contract] in accordance with the tender conditions, for the sum of [amount in figures and words] [currency], [excluding / including taxes].

Our bid remains valid for [number] days from the bid submission deadline. If our bid is accepted, we commit to provide the required performance security and to start the services within the stated time.

We declare that we are not subject to any debarment and have no conflict of interest.

Attachments:
- [list of documents]

Yours faithfully,

[Name and title of signatory]
[Signature and stamp]

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Declaration of integrity and no conflict of interest

We, the undersigned, [company name], represented by [name, title], declare on our honour, in connection with tender [reference]:

1. That we have not offered, given, solicited or accepted, directly or indirectly, any undue advantage in connection with this procedure.
2. That we have no conflict of interest with the buyer or the persons in charge of the evaluation.
3. That we are not on any debarment or sanctions list (World Bank, United Nations, European Union or other donor).
4. That we are up to date with our tax and social security obligations.
5. That we have not been convicted of fraud, corruption, participation in a criminal organisation, money laundering, terrorist financing, child labour or human trafficking.
6. That we accept that the buyer and its donors may inspect our accounts and records related to the contract.

We will inform the buyer immediately of any change in this situation.

Done at [place], on [date]
[Name, title, signature and stamp]

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List of similar contract references

Similar contract references — [company name] — tender [reference]

For each contract (last 5 years, most recent first):

1. Contract title: [ ]
   Client (name, country, contact): [ ]
   Donor: [ ]
   Amount and currency: [ ]
   Dates (start – end): [ ]
   Role (prime contractor, JV member, subcontractor) and share: [ ]
   Description of services: [ ]
   Completion certificate attached: [yes / no]

2. Contract title: [ ]
   …

Certified correct,
[Name, title, signature and stamp]

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Ethics commitment, protection from sexual exploitation and abuse (PSEA)

[Company name] commits, for the performance of contract [reference]:

- to comply with the supplier code of conduct of the buyer and its donors;
- to prohibit all forms of sexual exploitation, abuse and harassment by its staff and subcontractors, to train them and to report any incident to the buyer without delay;
- to respect labour law, refuse child labour and forced labour, and ensure the safety of its staff;
- to respect humanitarian principles, the environment and local communities;
- not to fund or support any person or entity subject to sanctions.

Designated focal point: [name, title, e-mail, phone]

Done at [place], on [date]
[Name, title, signature and stamp]

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